The ILO Finance and Administrative Assistant position for 2025 offers an exciting opportunity to support the International Labour Organization’s mission of promoting fair and inclusive labor practices. In this role, you will assist with financial management and administrative tasks, ensuring efficient operations across various projects.
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As a Finance and Administrative Assistant, you will work closely with diverse teams, manage financial records, and help facilitate smooth administrative processes. This position is ideal for individuals with a strong background in finance and administration, as well as a passion for advancing labor rights. Join us in contributing to a better working world for all!
Required qualifications
Education
The candidate must have completed secondary education. Formal training in accounting and/or finance and administrative field would be an asset.
Experience
At least five years of financial and administrative work, with increasing responsibility. Similar experience with the United Nations Common System or an international organization is desirable.
Languages
Excellent command of English or French. Working knowledge of Portuguese.
Competencies
-Knowledge and understanding of a complex set of financial and administrative rules, guidelines and procedures.
-Knowledge of the organisation’s procedures for preparing documents and administrative forms and for creating and maintaining filing systems.
-Good analytical skills.
-Strong reasoning skills and the ability to make sound judgments.
-Ability to maintain financial records and prepare accounting reports and statements.
-Sense of responsibility and ability to pay attention to detail.
-Ability to handle confidential matters with discretion.
-High ethical standards.
-Proficiency in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software required by the Office (e.g. IRIS).
-Ability to assess mail and requests for information in order to decide on the most appropriate course of action.
-Ability to respond appropriately to work-related enquiries.
-Ability to obtain the services of other internal or external work units to carry out certain tasks.
-Good oral and written communication skills.
-Ability to work alone and as part of a team.
-Organisational skills.
-Ability to deal tactfully and diplomatically with third parties.
-Ability to work in a multicultural environment and to adopt a gender-sensitive attitude
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.
